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How to protect yourself from theft in the warehouse. Practical advice
If you think that the problem of theft in the warehouse will never affect you, you are mistaken. Losses often come from where they are least expected: during acceptance, transportation, storage, or even at the return stage. Every missing item is not a trifle, but a direct blow to the profitability and sustainability of your business, according to experts at LLC «FabriQuanta». And the longer you turn a blind eye to the risks, the more expensive it will be to eliminate them.
The good news is that the methods of protection have been known for a long time and work if implemented correctly. Below you will find practical tips that will help you not only reduce the likelihood of theft, but also build a security system where any failure will be immediately noticeable. These are real tools that large companies use to protect their warehouses from dishonest people and save money.
The good news is that the methods of protection have been known for a long time and work if implemented correctly. Below you will find practical tips that will help you not only reduce the likelihood of theft, but also build a security system where any failure will be immediately noticeable. These are real tools that large companies use to protect their warehouses from dishonest people and save money.
Smart video surveillance
Cameras are an excellent source of evidence and a tool for preventing problems, but only when they are set up correctly. Installing cameras in key areas, configuring motion analysis software, enabling notifications of suspicious activity, and saving videos linked to operations (e.g., during loading) will increase the chances of detecting not only the fact of theft, but also the method. The main thing is to integrate the cameras with processes so that the recordings don't just take up space on the computer, but work in conjunction with inventory and reporting.
RFID tags
These are electronic labels that allow you to quickly track the movement of goods and record their location. RFID allows you to see when and where an item disappeared, simplifies accounting, and helps identify errors in logistics (e.g., incorrectly placed or mixed-up goods) before they become a problem.
Weight and dimension control
Scanning and weighing during loading is the easiest way to control. If the weight stated in the documents does not match the actual weight, the system notices the discrepancy before shipment.
Cameras are an excellent source of evidence and a tool for preventing problems, but only when they are set up correctly. Installing cameras in key areas, configuring motion analysis software, enabling notifications of suspicious activity, and saving videos linked to operations (e.g., during loading) will increase the chances of detecting not only the fact of theft, but also the method. The main thing is to integrate the cameras with processes so that the recordings don't just take up space on the computer, but work in conjunction with inventory and reporting.
RFID tags
These are electronic labels that allow you to quickly track the movement of goods and record their location. RFID allows you to see when and where an item disappeared, simplifies accounting, and helps identify errors in logistics (e.g., incorrectly placed or mixed-up goods) before they become a problem.
Weight and dimension control
Scanning and weighing during loading is the easiest way to control. If the weight stated in the documents does not match the actual weight, the system notices the discrepancy before shipment.
Micro-inventories
Frequent small checks are better than infrequent large inventories. Micro-inventories help keep employees on their toes. Checks should be carried out unexpectedly and selectively with different teams to reduce the risk of collusion.
Special areas for defective and returned goods
Set aside closed areas in the warehouse for defective and returned goods, with separate acceptance procedures and recording and accounting for each item. Allow access only when necessary and record every movement from this area. This will reduce the possibility of ‘hiding’ goods under the guise of defective ones.
Frequent small checks are better than infrequent large inventories. Micro-inventories help keep employees on their toes. Checks should be carried out unexpectedly and selectively with different teams to reduce the risk of collusion.
Special areas for defective and returned goods
Set aside closed areas in the warehouse for defective and returned goods, with separate acceptance procedures and recording and accounting for each item. Allow access only when necessary and record every movement from this area. This will reduce the possibility of ‘hiding’ goods under the guise of defective ones.
External audit
An external audit will not only identify all gaps, but also help implement the best solutions for your specific case. Regular audits, a combination of documentary and physical checks, and the subsequent implementation of the auditors' recommendations will reduce losses by 100%.
What to do right now
LLC «FabriQuanta» emphasises: take small steps now so you won't regret it later.
An external audit will not only identify all gaps, but also help implement the best solutions for your specific case. Regular audits, a combination of documentary and physical checks, and the subsequent implementation of the auditors' recommendations will reduce losses by 100%.
What to do right now
- Review your vulnerabilities – goods entry and exit, returns, loading, security.
- Implement simple automation – accounting, labels, scales – where it will have the maximum effect.
- Divide responsibilities and introduce rotation in key positions.
- Conduct micro-inventories and keep a log of discrepancies.
- Organise an external audit at least once a year and implement the auditors' recommendations.
LLC «FabriQuanta» emphasises: take small steps now so you won't regret it later.
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